|About the Recorder's Office
|The Recorder's Office
maintains, secures and retrieves the official land records for
all real estate located in Vermilion County. Our records,
dating back to 1826, are used to document physical measurements
and land titles. Many names of historical note may be
found in our records.
|Every individual holds the
Constitutional right to own property in their own name.
That freedom is protected in the Office of the Recorder by
permanently maintaining a record of all instruments affecting
the title of real estate within Vermilion County (the Official
Public Record). This makes the County Recorder an integral
part of property ownership. It is critical to the
protection of the right to property ownership that citizens
enjoy complete confidence in the accuracy and integrity of the
Official Public Record - making it possible to effectively
determine property rights and ownership.
|Instruments filed with the
Recorder's Office include deeds, subdivision plats, land surveys
and monument records, mortgages, releases and assignments, as
well as judgment, federal and state liens. The Recorder's
Office also maintains and secures Military discharge papers
|The primary responsibility of
the Recorder's Office has not changed since the early 1800's.
It is our responsibility to accurately index, store, restore,
preserve for future generations, and make available on a daily
basis all documents reflecting the chain of title to all real
estate within the County. Our Office servers two (2)
critical purposes then: One is to collect information
(both recorded documents and information about those documents)
and the other is to provide efficient access to people who need
the information contained in the Official Public Record to
determine clear property title.
|When a document is presented
for recording, it is assigned a document number and date and
time stamped. It is then indexed by names and legal
description and scanned into the permanent storage system.
The original instrument is returned to the filer. Our
records dating from 1987 are indexed and available to search and
view by digitial images on the computer. All documents and
index books, with the exception of those recorded between the
years 1959 and 1987, may be viewed back to 1826. Those not
yet available digitally, may be viewed in the Recorder's Office
on microfiche and microfilm.
|More recently, the Recorder's
Office has done more than just manage and protect the Official
Public Record. As criminals began utilizing personal
identification information (such as Social Security Numbers) to
hijack someone's identify, our Office began to restrict access
to such sensitive information. As criminals move to use
the Official Public Record to steal someone's property, our
Office moved to protect the Public Record from such misuse.
As our use of technology expands, it is our Office's goal to
offer increased access to the Official Public Record and yet
offer significantly greater protection to the people and
property referenced within that Record.