"Audit all claims against the County..." This is done by physically auditing every invoice or claim for payment prior to a check being issued. Invoices are looked at for accuracy in math, possible overcharges, and to insure that they are legitimate County expenses. Payments on contracts must be verified to be accurate in relation to those contracts. Payments for expenses to employees must be verified to be in accordance with adopted County policies. Vermilion County pays, on average, 500 individual invoices per week.

  Monitor budget usage. This consists of examining the budget and spending for every item presented for payment. This means that we continuously monitor spending patterns and usage for over 70 budgets totaling an estimated $33.9 million, and several non-budgeted funds in addition.

  Approve all bills for payment. This duty was delegated to the County Auditor several years ago by the County Board to insure that payments to vendors and service suppliers was made on a continuous basis. Any bills that are rejected by the Auditor are returned to the various departments for correction, or taken to the County Board for further action.

  "Approve all order for supplies issued by various County officers, before the orders are to be placed..." This is done through a purchase order system for supply purchase and payment. Numbers and approval for purchase orders are obtained through the County Auditor's office. Each bill must have a purchase order attached for consideration for payment.

  "Audit all receipts of County officers and departments presented for deposit with the Treasurer."

  "Maintain continuous internal audit of the operations and financial records of the officers, agents or divisions of the County."

  Serves as an accounting consultant to all County offices. This reduces charges from our outside accounting firms.

  Recommend any financial policies that may be needed to the County Board for adoption.

  Continuously monitor usage of goods and services by all departments. When applicable we seek bids on bulk purchases of items, such as copy and computer papers to get a reduced cost. We also seek group discounts on services such as cellular phones to further reduce costs.

  Seek bids on goods and services as requested by various offices.

  Serves as a Freedom of Information (FOIA) officer for the County. All of our records are subject to this act.

  Provides Notary Public services to the public.